Privacy Policy
Spacetech Academy Limited
Privacy Policy
This privacy notice tells you what to expect us to do with your personal information.
Our Contact Details
Electron Building, Fermi Avenue, Harwell Campus OX11 0QR
Owner Email : crew@wearespacetech.com
What information we collect, use, and why
We collect or use the following information to provide training, talent consultancy and recruitment services:
• Names and contact details
• Addresses
• Date of birth
• Purchase or account history
• Website user information (including user journeys and cookie tracking)
• Photographs or video recordings
• Call recordings
• Records of meetings and decisions
• Identification documents
• Information relating to compliments or complaints Information relating to sponsorship
We also collect or use the following information to provide training, talent consultancy and recruitment services:
• Racial or ethnic origin
• Preferred Pronoun
We collect or use the following information for the operation of customer accounts and guarantees:
• Names and contact details
• Addresses
• Purchase history
• Account information, including registration details
• Information used for security purposes
• Marketing preferences
We also collect or use the following information for the operation of customer accounts and guarantees:
• Racial or ethnic origin
• Preferred Pronoun
We collect or use the following information to prevent crime, prosecute offenders, or defend against legal action:
• Names, Address and contact information, where appropriate
• Customer or client accounts and records
• Criminal offence data (including Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)
We also collect or use the following information to prevent crime, prosecute offenders, or defend against legal action:
• Racial or ethnic origin
• Preferred Pronoun
We collect or use the following information for service updates or marketing purposes:
• Names and contact details
• Addresses
• Marketing preferences
• Location data
• Purchase or viewing history
• IP addresses
• Website and app user journey information
• Information relating to sponsorship
• Records of consent, where appropriate
We collect or use the following information to comply with legal requirements:
• Identification documents
• Financial transaction information, relating to servives provided by Spacetech.
• Criminal offence data (including Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)
We also collect or use the following information to comply with legal requirements:
• Racial or ethnic origin • Religious or philosophical beliefs
• Preferred Pronoun information
We collect or use the following information for recruitment services offered:
• Contact details (e.g., name, address, telephone number or personal email address)
• Date of birth
• National Insurance number
• Copies of passports or other photo ID
• Employment history (eg job application, employment references or secondary employment)
• Education history (eg qualifications)
• Right to work information
• Details of any criminal convictions (eg Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)
• Security clearance details (eg basic checks and higher security clearance)
We also collect or use the following information for recruitment services offered:
• Racial or ethnic origin
• Preferred Pronoun
Lawful bases
Our lawful bases for collecting or using personal information to provide services and goods are:
• Consent
• Contract
• Legal obligation
• Legitimate interest:
o At Spacetech Academy, we recognize the critical role we play in addressing the skills shortage within the space sector by offering training programs and talent consultancy services. As part of our commitment to excellence, we collect personal information from prospective students, job applicants, employees, and visitors under the legal basis of ‘Legitimate Interest.’
Our legitimate interests in collecting and using personal information encompass several key areas:
Enhancing Educational and Career Opportunities: We collect personal information to provide our students with access to high-quality educational programs and resources tailored to the demands of the space sector. Our curriculum is designed to equip individuals with the specialized skills and knowledge needed to succeed in this rapidly evolving field. Similarly, we gather information from job applicants to assess their qualifications, skills, and suitability for employment opportunities within Spacetech Academy and affiliated organizations. By facilitating educational and career advancement, we empower individuals to pursue their passions and contribute to the advancement of space technology.
Supporting Talent Acquisition and Development: Personal information is integral to our role as a training and recruitment agency for the space sector. We utilize this data in recruitment processes to identify and attract top talent who can drive innovation and progress in the industry. Through meticulous assessment and selection, we endeavour to build a diverse and skilled workforce that meets the evolving needs of space organizations. Additionally, we leverage personal data to support employee development initiatives, such as training programs, mentorship opportunities, and performance evaluations. By nurturing talent and fostering continuous growth, we not only benefit our organization but also serve as a vital resource for space organizations seeking skilled professionals.
Maintaining Organizational Effectiveness: The collection and analysis of personal information enables us to effectively manage resources, allocate talent, and optimize organizational performance. By understanding the skills, preferences, and career aspirations of our students and employees, we can tailor assignments, projects, and professional development opportunities to maximize individual and collective productivity. Furthermore, personal data is utilized to facilitate communication, collaboration, and teamwork, fostering a supportive and cohesive environment conducive to success in the space sector. Throughout these processes, we are committed to upholding the privacy rights and autonomy of all individuals involved. We implement robust data protection measures, adhere to transparent data handling practices, and provide avenues for individuals to access, rectify, or delete their personal information as needed. It’s crucial to emphasize that our legitimate interests are aligned with the mutual benefit of individuals and the organization. We strive to create an inclusive and empowering environment where students can excel academically, employees can thrive professionally, and the broader community can benefit from advancements in space technology. By collecting and using personal information responsibly, we aim to fulfil our mission while respecting the rights and dignity of all individuals.
Our lawful bases for collecting or using personal information for the operation of customer accounts and guarantees are:
• Consent
• Contract
• Legal obligation
• Legitimate interest:
o At Spacetech Academy, we play a pivotal role in addressing the talent needs of space organizations by offering training programs and talent consultancy services. As part of our commitment to excellence, we collect and use personal information for the operation of customer accounts and guarantees under the legal bases defined by applicable data protection regulations.
Our lawful bases for collecting and using personal information in this context include:
Fulfilling Contractual Obligations: Space organizations often engage with Spacetech Academy to access our training programs or talent consultancy services through contractual agreements. In order to fulfill these contracts, we collect and process personal information necessary for account management, invoicing, and the provision of guarantees. This includes details such as contact information, organizational affiliations, and service preferences. By maintaining accurate and up-to-date customer accounts, we ensure seamless collaboration and satisfaction with our services.
Ensuring Regulatory Compliance: As a provider of training and consultancy services to space organizations, Spacetech Academy is subject to legal and regulatory requirements governing contractual agreements, warranties, and service guarantees. We collect and use personal information to comply with these obligations and provide assurances regarding the quality and effectiveness of our offerings. This may involve verifying client identities, processing claims, and ensuring adherence to service-level agreements. By upholding regulatory standards and industry best practices, we safeguard the interests of our clients and uphold their rights to receive reliable and valuable services.
Facilitating Talent Acquisition and Development: Personal information collected for the operation of customer accounts and guarantees also supports our role as a talent consultancy for space organizations seeking to hire skilled professionals or upskill their existing workforce. By analyzing client requirements, talent pools, and industry trends, we identify suitable candidates, recommend training programs, and facilitate talent acquisition or development initiatives. This data-driven approach enables us to bridge the gap between talent supply and demand in the space sector, driving innovation and progress for our clients and the industry. Throughout these processes, we remain committed to protecting the privacy and confidentiality of personal information entrusted to us by our clients. We implement robust security measures, adhere to transparent data handling practices, and empower individuals to exercise control over their data through mechanisms such as access requests and consent management. In summary, our lawful bases for collecting and using personal information for the operation of customer accounts and guarantees are aligned with our mission to fulfill contractual obligations, ensure regulatory compliance, and support talent acquisition and development in the space sector. By leveraging personal data responsibly and ethically, we aim to build enduring partnerships, drive organizational success, and advance the frontier of space technology while respecting the privacy rights and interests of all parties involved.
Our lawful bases for collecting or using personal information to prevent crime, prosecute offenders or defend against legal action are:
• Consent
• Contract
• Legal obligation
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
• Consent
• Contract
Our lawful bases for collecting or using personal information for legal requirements are:
• Consent
• Contract
• Legal obligation
Our lawful bases for collecting or using personal information for recruitment services offered are:
• Consent
• Contract
• Legal obligation
• Legitimate interest:
o At Spacetech Academy, we recognize the critical role we play in connecting talented individuals with opportunities in the space sector through our recruitment services. As part of our commitment to excellence, we collect and use personal information for offering recruitment services under the legal bases defined by applicable data protection regulations. Our legitimate interests in collecting and using personal information for recruitment purposes include:
Facilitating Career Advancement: Our recruitment services aim to advance the careers of individuals by connecting them with meaningful employment opportunities within the space sector. We collect personal information from job seekers to assess their qualifications, skills, and suitability for available positions. By matching candidates with roles that align with their expertise and career aspirations, we empower individuals to pursue rewarding and fulfilling career paths in the space industry.
Supporting Organizational Growth: For space organizations, recruiting skilled professionals and upskilling existing employees are essential for driving innovation, growth, and competitiveness. We collect and analyse personal information to identify top talent and upskill existing talent who can contribute to our clients’ success. By providing access to a pool of qualified candidates and facilitating the recruitment process, we help space organizations attract and retain the talent needed to achieve their strategic objectives. This benefits both employers, employees and job seekers by fostering productive and mutually beneficial employment relationships.
Promoting Diversity and Inclusion: Diversity and inclusion are cornerstones of a thriving and innovative workforce. We collect personal information to ensure that our recruitment processes are fair, transparent, and inclusive. By actively seeking candidates from diverse backgrounds and underrepresented groups, we contribute to building more diverse and inclusive work environments within the space sector. This not only enriches organizational culture but also enhances creativity, collaboration, and problem-solving capabilities. While pursuing these legitimate interests, we are committed to minimizing the risks and impacts on the individuals involved. We adhere to strict data protection measures, maintain transparent and ethical recruitment practices, and provide individuals with control over their personal information. We recognize the importance of respecting individuals’ privacy rights and autonomy throughout the recruitment process. In summary, our legitimate interests in collecting and using personal information for recruitment purposes are grounded in our commitment to facilitating career advancement, supporting organizational growth, and promoting diversity and inclusion in the space sector. By leveraging personal data responsibly and ethically, we strive to create opportunities for individuals to thrive professionally while contributing to the success and innovation of the industry as a whole.
Where we get personal information from
• People directly
• Schools, colleges, universities or other education organizations
• Publicly available sources
• Previous employers
Data Processing, Storage and Retention
Methods of processing
The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.
Storage
The Data is processed at the Owner’s operating offices and in any other places where the parties involved in the processing are located.
Depending on the User’s location, data transfers may involve transferring the User’s Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.
Retention time
Unless specified otherwise in this document, Personal Data shall be processed and stored for as long as required by the purpose they have been collected for and may be retained for longer due to applicable legal obligation or based on the Users’ consent.
Who we share information with
• Other organizations
• Organizations we need to share information with for safeguarding reasons
• Professional or legal advisors
• Financial or fraud investigation authorities
• Relevant regulatory authorities
• Professional consultants
• Organizations we’re legally obliged to share personal information with
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal data.
Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organization, or to you, in certain circumstances.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.
You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated : 01 January 2025